Job Title: Temporary Administrative Assistant
Departments: Health, Safety and Environment, Skilled Trades
Location: National Office - Toronto
Unifor is looking for an enthusiastic and skilled temporary full-time Administrative Assistant (maternity & parental leave replacement) to provide support to the Health, Safety and Environment (HSE), and the Skilled Trades departments, out of the National office. The successful candidate will be working in a fast-paced, deadline-driven environment, supporting several Service Representatives, and must be highly organized with the ability to prioritize.
Duties and responsibilities may include, but are not limited to:
Perform daily administrative functions in a punctual, professional manner;
Provide accurate information and exemplary service while managing emails, phone calls from officers, directors, department heads, staff and local members;
Prepare all documents and correspondences to support the Directors of the departments;
Work with Directors of the departments to organize multiple conferences, training courses and prepare materials for national and regional councils, when needed;
Organize cost-effective travel arrangements and itineraries for staff as required;
Use independent judgment to compose, format, and edit letters, memos, correspondence, reports and presentations from draft stage to finalization;
Follow an organized filing/document management process for electronic and paper documents;
Manage schedules/calendars for staff as required;
Process office invoices with appropriate approvals in a timely manner.
Other duties assigned.
Position Requirements:
Post-secondary education, diploma holder or equivalent experience;
At least 2 years’ experience in a similar role or equivalent;
Experience working in a labour or political environment;
Strong proficiency in online meeting coordination (i.e. Zoom and Teams meetings);
Strong project, event and time management skills, with the ability to juggle multiple tasks and projects at once while working within sometimes tight and competing deadlines;
Excellent interpersonal, written and verbal communication skills, including effective phone etiquette, to diverse audiences and attention to detail;
Excellent attention to detail.
Strong ability to work in a deadline driven environment while managing competing priorities.
Strong proficiency in Microsoft Outlook and Word, Excel and PowerPoint;
Proficiency in InDesign or a similar product;
Ability to solve problems and deal with ambiguous situations;
Highly motivated self-starter with ability to work independently as well as in a team environment.
Bilingual in French and English is an asset;
Interested applicants may apply in writing at @email referencing the position title in the email subject line before 5:00 p.m. on Wednesday July 3, 2025.
