Fall/Winter 2023
Guidelines for Local Union Reimbursement for Area Schools & Online Education
The goal of Area Schools is to meet members in their home community, where they live and work. Travel outside of a members’ home community is not covered by the National Area School Program, unless for special circumstances. In this case, a Local President can reach out to the department, in advance of registration for pre-approval. Please see details below.
REIMBURSEMENT PROCESS: ACCOUNTING
Locals pay for their members up front and are reimbursed afterwards by the National.
All invoices must be received 6 months from the date of the course.
Please send us an invoice, with the following information:
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Local Invoice Number (a unique number specific to the invoice);
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Who to make the cheque out to and address to send it to;
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The course name;
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The course dates;
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The course location;
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The type of expense (i.e. wages, per diem for lunch, mileage, etc.) and how much for each member. Include totals for each item;
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Total amount to be reimbursed to local;
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All receipts and backup documents.
Please ensure that your reimbursement package includes all of the following documents:
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The Local Invoice (see details above);
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Wage backup receipts (paystub for dates of the course or employer spreadsheet if on wage continuance);
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A copy of the Local's bylaws or expense policy for mileage reimbursement;
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Please remember that the invoice must be signed;
Please submit your reimbursement package to @email
WHAT WE COVER:
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In-Person and Online One-Day Courses
There is no cost sharing for wages for one-day in-person and online courses.
The National Union will cover the cost of the meeting room, materials and Discussion Leader for in-person and online courses.
Per diem for lunch is reimbursed up to a max. of $20 per member, per day for all IN-PERSON COURSES ONLY.
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In-Person Two-Day and Three-Day Courses
The National Union will cover the cost of the meeting room, materials and Discussion Leader.
Wages:
The National Union will cover 50% of the participants lost time for only the days in which the course runs (this equals 2 or 3 full shifts).
Example: 3 days x 8 hours = 24 hours. The National Union cost share 50%, per participant, of this total amount.
Per Diem for Lunch:
Per diem for lunch is reimbursed up to a max. of $20 per member, per day with receipts. (Lunches can be ordered by the Local or members can use it toward their own lunch).
Example: $20 x 3 days = $60 per member for a 3-day course.
Mileage:
If the Local Union by-laws permit payment of mileage (attach said by-law), the National Union will cover 50% of mileage cost up to 0.61 cents/km. If the Local does not pay mileage, no reimbursement will be paid.
Parking:
Parking will be reimbursed at 50% up to the maximum of $20 per day (with receipts).
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Online Two-Day and Three-Day Courses
Two-day and three-day online courses will follow the same guidelines as two-day and three-day in-person courses but with no per diem for lunch, mileage or parking provided.
The National Union will cover 50% of the participants lost time for only the days in which the course runs (this equals 2 or 3 full shifts).
Example: 3 days x 8 hours = 24 hours. The National Union cost share 50%, per participant, of this total amount.
PRE-APPROVAL FOR TRAVEL AND ACCOMMODATION
In the unlikely event that a member will need to travel outside of their home community to attend a course, a Local President can contact us ahead of registering their member to discuss a 50/50 cost share of per diem, travel (air, rail, ferry, bus) and accommodation.
For all advanced pre-approvals contact: Robin Fairchild Clennell, Education Director at @email.
For additional questions, please contact: @email
