Job Title: Permanent Full-Time Administrative Assistant
Department: Service Department
Location: London office
Deadline: May 22, 2026
Unifor is looking for an enthusiastic and skilled full-time Administrative Assistant to provide support to the Service Department out of the London office. The successful candidate will be working in a fast-paced, deadline-driven environment, supporting several Service Representatives, and must be highly organized with the ability to prioritize.
Duties and responsibilities may include, but are not limited to:
- Perform daily administrative functions in a punctual, professional manner;
- Provide accurate information and exemplary service while managing emails, phone calls from officers, directors, department heads, staff and local members;
- Prepare Notice to Bargain documents and support Service Representatives during the negotiation process (proposals, collective agreements changes, meeting spaces booking, ratification meetings etc.);
- Assist the Service Representatives with files related to Arbitration, Mediation and Conciliation;
- Work with the Area Director and Industry Directors to organize multiple conferences, industry council meetings, training courses and prepare materials for national and regional councils, when needed;
- Organize cost-effective travel arrangements and itineraries for staff as required, following the guidelines for travel as described by the National Secretary-Treasurer’s office;
- Use independent judgment to compose, format, and edit letters, memos, minutes, correspondence, reports and presentations from draft stage to finalization;
- Follow an organized filing/document management process for electronic and paper documents;
- Manage schedules/calendars for staff as required;
- Process office invoices with appropriate approvals in a timely manner and handle the petty cash flow.
- Order office supply in conjunction with the national purchasing department.
- Coordinate repairs, cleaning and maintenance building with the Operations Director and Area Director;
- Other duties as assigned.
Position Requirements:
- Post-secondary education, diploma holder or equivalent experience;
- At least 2 years’ experience in a similar role or equivalent;
- Experience in a unionized workplace is required;
- Strong proficiency in online meeting coordination (i.e. Teams / Zoom meetings);
- Strong project, event and time management skills, with the ability to juggle multiple tasks and projects at once while working within sometimes tight and competing deadlines;
- Excellent interpersonal, written and verbal communication skills, including effective phone etiquette, to diverse audiences and attention to detail;
- Strong proficiency in Microsoft Outlook and Word, Excel and PowerPoint;
- Ability to solve problems and deal with ambiguous situations;
- Highly motivated self-starter with ability to work independently as well as in a team environment.
- Proficiency in InDesign is an asset;
- Bilingual in French and English is an asset;
This job posting is for an existing vacancy.
The expected compensation for this position is $68,473.60 per year.
AI will not be used in the screening or selection process.
Those interested in applying for this position must send an email including a cover letter and a resume to @email.
